DUTIES AND RESPONSIBILITIES:

The Government Grants Manager for Institutional Giving manages a portfolio of government grants that support programs, operations and capital projects at Queens Public Library (QPL), including both competitive grants and discretionary grants from elected officials. Working with the Institutional Giving Team, as well as senior leadership across all QPL departments, the Government Grants Manager is responsible for managing city, state and federal grants throughout the grant lifecycle, from initial proposal identification and submission to final reporting. This includes writing and editing compelling proposals and letters of inquiry, preparing budgets, and working with Library staff to collect data and financials necessary for submitting detailed interim and final reports; and working with Library staff throughout the grant period to ensure that all grant deliverables are being met, funds are being spent, and required data is being collected. The position is responsible for meeting all application and report deadlines and for ensuring the quality of grant applications and submissions. The Government Grants Manager maintains strong working relationships with Library staff to facilitate collaboration, and a strong working knowledge of the Library’s programs, collections and strategic plan in order to effectively articulate priorities and coordinate the overall work of the Library. 

  • Investigates funding opportunities.
  • Keeps abreast of and researches government policies and funding priorities to assess future grant opportunities.
  • Assesses community needs data, programmatic data and funding opportunities to align prospective grants with the Library’s services and funder’s strategic initiatives and priorities. 
  • Attends workshops (on-site and online) and conferences for grant information, development, and funding trends. 
  • Responsible for all aspects of grant submissions including the writing of proposal narratives and budget narratives. 
  • Works with project, finance and technical staff to develop budgets, job descriptions, evaluation plans, sustainability plans, project timelines, memoranda of understanding, letters of support, and letters of commitment.
  • Prepares or reviews all monthly, quarterly and annual reports. 
  • Works with various Library departments including Programs, Government Affairs, Collections, Central Library, Capital and data managers to develop outcome measures, logic models, corrective action plans to ensure grant compliance, and internal policies and procedures. 
  • Ensures alignment with annual program and performance goals.
  • Tracks all submission and reporting deadlines, grant expirations, purpose restrictions, and all other grant terms and conditions, and informs and advises program managers as necessary.
  • Works with Government Affairs to prepare and submit all necessary requirements for discretionary grants, and to coordinate advocacy efforts around public funding.
  • Ensures grant-funded programs are implemented according to grant-imposed guidelines and approved grant agreement. 
  • Participates in programmatic site visits, evaluations and audits. 
  • Works with the Library’s Finance Department to develop fiscal amendments that are aligned with programmatic changes and grant extensions.
  • Works with Library departments to ensure completion of all grant deliverables for government grants. 
  • Prepares and edits evaluation reports, lessons learned and best practices. 
  • Conducts debriefing meetings as part of the close-out of all grants and uses information for future funding opportunities. 
  • In collaboration with the Institutional Giving Team and external evaluators, assists in the development of evaluation tools such as surveys, focus group questionnaires, and spreadsheets, and uses these along with internal tools and databases to measure statuses of grant-funded projects and develops timely corrective action plans or programmatic/fiscal adjustments/amendments.
  • Contacts government officers to investigate the appropriations of funds. 
  • Coordinates with the Library’s General Counsel, Chief Financial Officer, and Chief Librarian on ensuring review and approval on government assurances, contracts, and other signatory documents.
  • Attends monthly and bi-weekly meetings with upper management to discuss current grants and to inform on compliance issues on new, current and expired grants.
  • Tracks all prospective, pending and current grants to ensure spending, reporting and implementation, using organizational databases, financial systems and other tools.
  • Maintains and updates files for all government grant documents.
  • Attends meetings with stakeholders in various departments to assess feasibility of new funding opportunities and to define responsibilities and coordination with other departments.
  • Coordinates with Legal and Finance departments to ensure that QPL is compliant with all local, state and federal annual payment systems and that organization registrations are active (e.g. SAM, Grants Gateway, OSC, and MOCS).
  • Performs other duties as assigned.

REQUIRED QUALIFICATIONS:

  • Bachelor’s Degree required in English, Communications or similar/relevant field.
  • Five or more years of professional experience required.
  • Excellent expository writing, copyediting, and research skills required, with strong attention to detail.
  • Familiarity with developing complex budgets and ability to analyze budgets and financial documents.
  • Working knowledge of Microsoft Office programs; experience with databases.
  • Excellent time management skills, ability to meet deadlines, and flexibility in adjusting workflows as priorities change.
  • Demonstrated ability to work independently and as part of a team, and to proactively complete a project from inception to completion.
  • Thrives in a fast-paced, professionally rigorous environment.

PREFERRED QUALIFICATIONS

  • Experience in fundraising, working with government agencies and elected officials preferred. 
  • Experience with Raiser’s Edge a plus. 
  • Demonstrated understanding of local, state and federal budget processes and funding opportunities desired.

ABOUT QUEENS PUBLIC LIBRARY:

Queens Public Library is a national and international leader in the delivery of public library service.  Our mission is to transform lives by cultivating personal and intellectual growth and by building strong communities. Queens Public Library welcomes innovators and leaders to contribute to a long history and dynamic future of serving the most diverse county in the United States. Queens Public Library is a private, non-profit corporation with 1,700 employees serving 66 locations.

TO APPLY:  Please email your resume and cover letter to: Employment@queenslibrary.org and reference “Government Grants Manager for Institutional Giving - QLWEB” in the subject line. Resumes will only be accepted by email.   

The Queens Public Library is an Equal Opportunity Employer.