DUTIES AND RESPONSIBILITIES:

This position will be responsible for updating all maintenance contracts and regularly evaluate performance to ensure performance guarantees are met as agreed within the contracts.  Under the guidance of the Director of Facilities and Environmental Services, oversee and enforce the administration of all service and repair contracts. Review, alter, and improve service contracts in all major construction trade areas.  Identify potential vendors/suppliers/contractors to be used to develop RFP/bid invitations. Coordinate bid lead times with the Director of Facilities and Environmental Services.  Prepare RFP’s/bid documents and specifications to solicit proposals from vendors/suppliers/contractors. Prepares budgets and work scopes for contracted maintenance activities. Assemble and lead evaluation team to review and select bids/proposals.  Make award recommendations. With the assistance of Legal, help negotiate contracts with vendors. Analyze all bid submissions to assess completeness related to the specification, and make a recommendation of an award to the lowest responsible bidder.  After award, manage vendors/contractors, develop institutional priorities, and initiate contracts.  Consistently monitor all agreements, noting any changes to the specification which may enhance future performance.  Thoroughly examine invoices to assure accuracy of labor costs, material markups, etc.  Examine work proposal sheets to ensure consistency with predetermined rates for any work outside the contract. Make limited site visits to obtain information to assess work quality and performance.  Recommend release of payments when appropriate.  Recommend the creation of additional service/construction contracts based on future needs.  Assist in the management and operation of all facilities equipment system wide, including HVAC, elevators, roofs, electrical, plumbing, exterior envelope, etc.  Manage and direct staff to provide the maintenance of building systems. Prepare budgets and work scopes for maintenance activities.  Manages equipment maintenance requests.  Identifies and pursues opportunities to optimize efficiencies. Makes routine inspections of facilities.  Supervise technical and facilities staff. Manages in-house facility projects.  Forecasts future needs, determines potential equipment upgrades, and develops predictive and preventive maintenance plans.  Determine timetable for periodic inspections.  Identify potential issues regarding equipment and systems and formulate a plan to monitor their performance to determine useful life.  Establish relationships with internal customers and collaboratively address maintenance and vendor performance issues.  Communicate regularly organizationally wide to ensure all stakeholders are kept informed of maintenance progress and initiatives.  Analyze and review REMEDY reports to determine trends and continuous issues and plan both short and long term strategies with FES Director to mitigate future instances.  Perform other Facilities Management duties as required by the Director of Facilities and Environmental Services and the Capital Construction team.  Notifies staff of Facilities and construction issues.  Will be required to travel across the system at least 50% of the time.  Performs other duties as required.

QUALIFICATIONS:

High School Diploma or General Equivalency Diploma required. Bachelor’s Degree preferred. Four (4) years of contract administration and project management experience required. Must be capable of supervising and working independently. Must have excellent working knowledge of the major construction/service trades, such as heating, ventilation, and air conditioning.  Knowledge of general construction, plumbing, electrical, carpentry, masonry, equipment controls, contract cleaning, etc. required.  Excellent oral and written communication skills.  Able to perform and understand mathematical calculations. Proficiency in business software, such as Microsoft Office Suites.  Ability to analyze and process information.  Must possess a valid driver’s license with a clean record. 

ABOUT QUEENS LIBRARY:

Queens Borough Public Library, a private non-profit corporation located in Queens, New York, is a national and international leader in the delivery of public library service. The Queens Library includes 63 public libraries with 1,700 employees.

TO APPLY:

Please send your resume and cover letter to employment@queenslibrary.org and reference “Facilities Services Coordinator –EXT QLWP” in the subject line. Resumes will only be accepted by email. 

The Queens Library is an Equal Opportunity Employer