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Senior Manager of Special Events

Queens Library is a national and international leader in the delivery of public library service.  Our mission is to provide quality services, resources, and lifelong learning opportunities through books and a variety of other formats to meet the informational, educational, cultural, and recreational needs and interests of a diverse and changing population.  Queens Library welcomes innovators and leaders to contribute to a long history and dynamic future of offering pioneering programs and services to the most diverse county in the United States.  Queens Library is a private, non-profit corporation with 1,700 employees serving 65 locations.

The Queens library is seeking a talented and dynamic individual to join our fundraising team as the Senior Manager of Special Events. Reporting to the Executive Director of the Queens Library Foundation, the Senior Manager of Special Events is responsible for key functions of a growing, donor centered special events program.  We are looking for someone passionate about fundraising and cultivation events. The ideal candidate is flexible, positive and creative.

Special Events

  • Manages all aspects of the special events program including but not limited to: creating parameters and purpose of event, designing invitations, securing venues and food/beverage, decorations and/or centerpieces, establishing layout of the event program, seating/table arrangements and name tags, securing entertainment/speaker and necessary travel or hotel arrangements, procuring of live and silent auction and/or drawing tickets items, filing for government permits.
  • Oversees all aspects of the annual Gala.
  • Oversees, while working with the Individual Giving and Institutional Giving teams all solicitation and cultivation strategies before and after events.
  • Develops special events strategy and calendar to support QLF goals.
  • Secures and negotiate contracts, pricing and terms with vendors for review and approval by legal counsel prior to signing by President/CEO.
  • Ensures all vendor invoices are accurate and paid adhering to event budget and library policies on procurement.
  • Oversees the reconciliation of expenses and revenues for all special events.
  • Works in collaboration with the Communications and Marketing departments to promote events.
  • In collaboration with the Donor Database Analyst, ensures database accuracy for event mailings, underwriting solicitations and event registrations.
  • Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

  • Bachelor’s Degree required. 5-7 years special events experience working in a non-profit organization in a fundraising setting.
  • A successful and demonstrated track record of personally cultivating and stewarding high net-worth individuals in a mission-driven environment.
  • Ability to navigate the demands of an expanding organization with increasing revenue goals.
  • A collaborative style and demonstrated ability to work effectively and creatively in a team-oriented environment.
  • Highly organized, creative, pro-active, detail-oriented, and able to prioritize with superior time management and troubleshooting skills.
  • Ability to meet short deadlines and thrive within a very fast-paced, professionally rigorous environment.
  • Excellent verbal & written communication skills and demonstrated ability to articulate complex ideas clearly, accurately and concisely. 
  • Occasional evening and weekend work as needed.


To Apply:  Please email your resume and cover letter to: Employment@queenslibrary.org and reference “Senior Manager of Special Events – EXTERNAL” in the subject line. Resumes will only be accepted by email. 

The Queens Library is an Equal Opportunity Employer.