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Finance Operations Coordinator

DUTIES AND RESPONSIBILITIES:

The Finance Operations Coordinator serves a central role in Finance with the functions of assisting the Accounts Payable team to review and voucher invoices as well as play an integral role in assisting the Controller with other core Finance duties.   

  • Accurately enters and posts accounting and vendor invoice data into the SAP system. Prepares reports of posted invoices for internal audit review and release for payment.  
  • Researches and resolves staff and vendor inquiries.  Investigates old outstanding invoices on vendor statements and/or invoices.
  • Prepares open Purchase Order reports with review and analysis for submittal to the CFO and the Controller on a monthly basis.
  • Reviews bank account(s) outstanding checks on a monthly basis to correlate against vendor address data that may need updating, and liaises with the Purchasing Unit accordingly.
  • Supports the CFO and the Controller with preparation of monthly and quarterly accounting duties, such as schedules for depreciation, vendor information and accounts payable schedules.
  • Supports the grant managers with review of month-to-month fund allocation(s) expenditures, deadlines and communications with library staff constituents.
  • Provides recommendations to the Controller concerning current and upcoming projects, deadlines and ensures alignment with QPL policies and procedures.
  • Supports the Finance team with training initiatives as needed.
  • Performs other duties as required.


MINIMUM QUALIFICATIONS:

  • Bachelor’s Degree with a minimum of four years of accounts payable and finance related experience required.
  • Strong computer skills and SAP experience a plus
  • Knowledge of Microsoft Office applications, e.g., Word, Excel, Outlook, and PowerPoint.
  • Strong project management skills, attention to detail and the ability to proactively identify key issues.
  • Basic accounting knowledge.
  • Creative problem-solving skills with ability to perform independently.


ABOUT QUEENS LIBRARY:

Queens Library is a national and international leader in the delivery of public library service. Innovation and leadership are the hall marks of Queens Library. Our mission is to meet the needs of the community by offering lifelong learning opportunities and ensuring there is a positive impact in the community. Queens Library fulfills its goals by embracing innovation and change. With a history of offering pioneering programs that meet the diverse needs of the most diverse county in the US, Queens Library is a place where innovation and leaders are welcomed. Queens Library a private, non-profit corporation located in Queens, New York and includes 65 service locations with 1,700 employees.

Queens Library is the proud recipient of the following awards: 2009 Library Journal, Library of the Year, 2014 ALA/Information Today, Library of the Future, 2013 ULC Top Innovators, 2013 American-Architect’s Building of the Year (Queens Library at Glen Oaks).

TO APPLY:  Please email your resume and cover letter to: Employment@queenslibrary.org and reference “Finance Operations Coordinator - QLWEB” in the subject line. Resumes will only be accepted by email. 


The Queens Library is an Equal Opportunity Employer.