Customer Guidelines

General Information

  • Upon entering The Archives, researchers must sign the register and indicate the purpose of the visit. Admittance pass given to researchers must be given to a staff member.
  • While working in the archives researchers must use pencils; they are available upon request.
  • Any type of pen is prohibited. None of the material can leave the premises.
  • A maximum of four researchers may occupy one table in the reading room.
  • Backpacks, bags, cases, etc. should be placed on the floor under the table. This is a security measure and will also prevent the glass on the table from being scratched.
  • Laptop computers may be used at the tables. A power source is available at each table, please ask the staff member for access.
  • Please do not re-shelve any material.
  • If you wish to leave the reading room and plan to return, please ask the librarian for your pass.
  • The reading room is designed for customer use; the Archives at Queens Library office, computer workroom and the closed stacks are for staff only.

Photocopying and Copyright

Warning Concerning Copyright Restrictions

The Copyright law of the United States governs the reproduction of copyrighted material. The Archives at Queens Library is authorized to provide reproductions of copyrighted material only if the reproduction is used for private study, scholarship or research. Be aware that responsibility for copyright clearance to use or reproduce the reproduction rests entirely with the user. Be aware the Archives at Queens Library owns the physical object but does not necessarily own the copyright to the material.

  • Photocopying an item is at the discretion of the staff.
  • The decision is based upon the size, shape and condition of the item.
  • All photocopying is done by staff members.
  • Researchers are limited to 50 copies per day.
  • Page markers are available upon request and must be used when marking pages for photocopying.
  • When a page number is available please write it on the marker.
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  • Researchers must have all their copy requests ready before a staff member will make copies. Payment is due upon completion of the copying.
  • The last copying of the day must be given to the staff 30 minutes before closing.
  • The costs are: 15¢ 8 ½" x 11" and 8 ½" x 17", 25¢ 11" x 17". Costs are subject to change without notice.

Monographs and Serials

  • All serials and monographs are cataloged and accessible either in the subject, title and author card and/or on-line catalogs. To ensure a thorough search, researchers must explore both catalogs, because a minority of the items only has records in one or the other.
  • Please complete the entire call slip, located on top of the card catalog.
  • This material is in Dewey Decimal Number order in the open and closed stacks. After locating a title's Dewey Decimal Number researchers should first look on the open stacks. If the item is not located please give the call slip to the staff member.
  • Book supports are required if the material is fragile and are available upon request.
  • Do not keep books open face down on the table.
  • All of this material must be read at the researcher's table not in the stacks.

Microfilm/Microfiche

  • The microfilm collection includes newspapers, census records, manuscript collections, maps, monographs, serials, telephone books, passenger lists and more. The film is housed in microfilm cabinets in the reading room and is accessible to the researcher.
  • Please note that the microfilm cabinets are constructed so that only one drawer may be open at a time. Be sure all drawers in a row are closed before attempting to open one.
  • After 1974 all telephone books are on microfiche and are located in the closed stacks. Please ask the staff for them.
  • Microfilm reader/printers are available please ask the staff for instructions on how to use them.
  • The costs are: 15¢ 8 ½" x 11", 25¢ 11" x 17". Costs are subject to change without notice.
  • Use of the microfilm machine may be restricted to 30 minutes in times of high demand.

Map Atlases

  • Map atlases may be removed from their shelves at the rear of the reading room and viewed at the wide counter between the microfilm cabinets.
  • Atlases must be handled with care.
  • Photocopying these atlases is prohibited. Pages can be traced or photographed. Tracing paper and a Mylar protective sheet is available upon request.
  • Maps & Atlases

Maps

  • Researchers can look at one map folder at a time.
  • Map users will be required to give their photo ID or Queens Library card to a staff member. Photo ID will be returned to the user after she/he has returned the material.
  • Map users must use the Archives' loose sheets of paper for note taking. To reiterate, no pen of any type is permitted. Paper and a pencil are available upon request.
  • The maps are not indexed or cataloged. To retrieve maps the researcher must inform the staff of the area(s), date(s) and type of map.
  • Maps too large or too fragile to fit onto the photocopy machine cannot be copied.
  • Researchers may trace or photograph the maps. Tracing paper and Mylar is available upon request. See Maps.
  • Maps & Atlases

Photographs

  • The Archives has two methods for accessing photographs. The first is the online image database that allows researchers to search thousands of photographs from a number of collections. Staff will provide instructions on how to use the database. The second is a card index for the "Illustrations Collection" and is divided by community and subject. Please use the call slips, located on top of the card catalog, to request vertical files.
  • Photocopies can be made of the images from the "Illustrations Collection" and low quality prints can be made from the image database. Each costs 15¢ per page.
  • Photographic prints can be obtained for any image in the collection that does not have donor restrictions. The staff can explain the procedures and costs for such requests. Please be aware of the Archives' copyright warning.
  • All charges must be paid in full before the image(s) is duplicated. The Archives at Queens Library does not accept credit cards.

Manuscript Collection

  • Manuscripts are only available Monday through Friday 10am through 5pm.
  • The index to the manuscripts is in the card catalog and MARC records are available through RLIN and OCLC. To request a collection's finding aid complete a call slip which is available on top of the card catalog.
  • The finding aids are available in red binders in the division's office and are used to assist researchers with accessing manuscript collections.
  • Manuscript users will be required to complete the division's Manuscript Usage Form and give their photo ID or Queens Library card to a staff member. Photo ID will be returned to user after she/he has returned the material.
  • Manuscript users will deposit all their personal items behind the reference desk.
  • Manuscript users must use the division's loose sheets of paper for note taking. To reiterate no pens of any type are permitted. Paper and a pencil are available upon request.
  • Manuscript users may be required to use special handling procedures depending on the conditions of the material.
  • To reiterate – The Copyright law for the United States governs the reproduction of copyrighted material. The Archives at Queens Library is authorized to provide reproductions of copyrighted material only if the reproduction is used for private study, scholarship or research. Be aware that responsibility for copyright clearance to reproduce the reproduction rests entirely with the user. Be aware the Archives at Queens Library owns the physical object but does not necessarily own the copyright to the image.
  • Manuscripts Gateway

Vertical Files/Clippings Files

  • The Archives maintains Vertical Files (clipping files) by community and by subject.
  • You must ask a librarian for this material.
  • Should you receive more than one folder, please work with a single folder at a time - do not mix clippings and other papers from two or more file folders.
  • The library staff will make a limited, but reasonable number of photocopies for you at a charge of $.15 - $.25, per size, per copy.

Terms & Conditions