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Statement by Thomas W. Galante, President and CEO

Library Director

Testimonies

Statement by Thomas W. Galante
President & Chief Executive Officer, Queens Library

Testimony before the Committee on Cultural Affairs, Libraries and
International Intergroup Relations jointly with the Subcommittee on Libraries
New York City Council Fiscal Year 2015 Preliminary Budget, Mayor’s Preliminary Management Report and Agency Oversight
 

March 11, 2014

Good afternoon.  I am Thomas Galante, President and Chief Executive Officer of the Queens Library.  I want to begin by thanking the City Council and these committees for the opportunity to testify today, including: City Council Speaker Melissa Mark-Viverito; Council Member Jimmy Van Bramer, Majority Leader and Chairman of the City Council Committee on Cultural Affairs, Libraries and International Intergroup Relations; Council Member Costa Constantinides, Chair of the Subcommittee on Libraries; Council Member Julissa Ferreras, Chair of the Finance Committee; and Council Member Mark Weprin, chair of the Queens Delegation.


Your leadership has supported public library service through the leanest times and will enable us to make enormous strides as we enter a new era in our city.  More than any other institution, public libraries are ideally positioned in every community throughout the City to help close the opportunity gap and enrich the lives of every New Yorker by providing access to a wide range of educational and informational services.


The last few years have been challenging for everyone.  During the Great Recession, the Executive Budget proposed massive budget reductions every year.  Time and again, you made libraries a priority. Thanks to your support, with enormous budget restorations made at adoption each year by the City Council, we were able to provide strong community service despite these challenges. We maintained five-day-per-week service in every Queens Library location and protected those critical after-school hours in every community. It is a tribute to this body’s hard work and dedication that school children have a place to get homework help, get on a computer, and advance their academic skills every weekday in every Queens community.


Now that the Great Recession is over, let’s move forward together to restore the access to library services that was lost for the nearly 2.3 million people in Queens.  The current City operating budget is now $16 million, or 17%, less than it was when the Great Recession began.  This loss of operating support caused the reduction of 255 positions, including adult, teen and children’s librarians, clerks, and custodians.  Public service hours were reduced substantially, with less than one-third of community libraries now open on Saturday and just two locations open on Sunday.  Morning access and evening access were also lost in every community.  The budget for new books and other library materials was reduced by 50%, leading to long waits for books and far fewer resources available to the 40,000 people who visit community libraries in Queens every day. Yet attendance at Queens Library’s programs remains sky-high.


We are now at an exciting crossroads. For the first time in seven (7) years, for FY 2015, the Preliminary Budget proposed by the Mayor keeps operating funding for public libraries stable next year. In addition, for the first time in several years, no mid-year budget reductions occurred this year.  I can’t stress enough how grateful we are to have reached the starting point we are at, as budget discussions begin for next year. 


The stabilization of City funding for library services makes an enormous difference in our ability to realistically plan for the future. It also means we can begin our work together to restore what was lost in the Great Recession: to rebuild the workforce, to restore our budget for new books, and also to expand library hours of operation for the public. Our goal is to be able to return our workforce to its prior levels; hiring for all 255 vacant positions; to start filling the shelves again and to expand hours of service in the early morning, into the evening and on weekends. Your investment in adding jobs for children’s librarians, teen librarians, adult librarians, custodians, and clerical staff will be returned many times over, as library doors open earlier and more often, and so many more people gain access to libraries and all their critical resources.


We believe that the people of Queens deserve the best library service available and access to those resources when they need them. Unfortunately, with the reductions in operating funding, we now have fewer hours than Boston, Chicago, Houston and Detroit. Yet, Queens Library ranks 5th in program attendance per capita among that same group of libraries, demonstrating the popularity, quality and range of the programs we offer. I would like to touch on a few of those areas and the value they deliver.  Each of these areas could be expanded if the operating funding that was reduced is restored.


Workforce and Business Support
Workforce development training and job and business support emerged as critical library services during the recession. They will continue to be vital as the economy evolves. We are focusing these skills and resources into the Queens Library Job and Business Academy.
• Last year, Queens Library welcomed more than 20,000 attendees to job search and small business support programs.
• We recently launched an online experience called JobMap, where customers sign up, take an evaluation, and are then pointed to specific library resources such as resume-writing workshops or online learning opportunities.
• We have integrated a City Workforce One center inside Queens Library at Far Rockaway to seamlessly prepare and connect qualified library customers with real job opportunities.


Technology Access
The importance of technology in finding jobs and navigating the everyday world is only going to grow in the coming years — which makes it all the more vital that we reach people with limited access to digital devices.
• Last year, Queens Library provided nearly 3.3 million computer sessions on our 1,869 public access computers, and thousands more through library Wi-Fi.
• Queens Library is lending tablets in the Rockaways, where broadband Internet access is alarmingly low. The library’s proprietary interface makes these tablets easy to use, even for the uninitiated. This innovation has just won the American Library Association’s prestigious Library of the Future Award for 2014.

Educational Enrichment for all Ages
Public libraries are a critical component of the City’s education infrastructure — offering after-school enrichment, homework assistance, recreational programs, adult education and support to parents and youth, often within walking distance of school or home.
• In Queens, attendance for young adult programs doubled between 2002 and 2011. Last year, attendance at all after-school and out-of-school programming at Queens Library was nearly 450,000.
• We counted more than 267,000 visits from young learners who received early literacy, numeracy, and STEM literacy programs last year. Another 296,000 visitors enjoyed the collections and museum-quality learning exhibits at our Children’s Library Discovery Center in Jamaica.
• Three-fourths of parents who recently took part in Queens Library’s Family Literacy Program improved their reading levels, 8% obtained jobs, others earned their citizenship, and all got more involved in their children’s reading activities.
• Last year, Queens Library provided English Language Learning or Adult Basic Education to 7,900 patrons. We are already the borough’s largest provider of ESOL, and we’re recognized internationally as a leading informal education provider for new residents.
• Queens Library has provided free citizenship, naturalization and bridge educational services to new immigrants for over 35 years, helping thousands each year.
• Queens Library is one of only six city-based organizations chosen to help pilot the new, online high school equivalency exam, helping the state achieve a goal of 60% of all HSE tests completed online by 2016.


With the tremendous support of this body, the commitments of individual Council Members, the State of New York, the Mayor and the Borough President of Queens, two-thirds of our community libraries have been modernized to include self-service technology that makes checking in materials a smoother, more efficient task for everyone. There is still more to do, including investments needed to protect and maintain libraries by replacing roofs, and heating and air conditioning systems. We seek your support in continuing to invest in our libraries and create and maintain spaces that serve every community at the highest level.


We are enormously proud of all our community libraries; their programs and the value they deliver for the community. Libraries in Queens are the borough’s largest providers of free technology – but you must be able to come in to access it. Libraries in Queens are the borough’s largest providers of free after school enrichment – but children must be able to come in to the library to take advantage of it. With the restoration of the operating budget, we can again deliver more of these benefits to even more people in even more places. For example, with the ability to hire more full-time children’s and teen librarians, we will permit more youngsters in the morning and more children after school to have access to assistance and engaging programs. Every single additional hour we are open means thousands of additional opportunities for a customer to access information on the Internet, to ask a question, to prepare to take the high school equivalency exam or to attend a community program. Every dollar invested in libraries creates dozens of new learning opportunities. 


Today we hope to begin the conversation about what more libraries can offer if funded at historic 2008 levels. We know we can deliver extraordinary service to our customers. By taking a strong, decisive step this year towards greater access, we can multiply the results.
Public libraries have been, and will continue to be, the most democratic of institutions, offering free educational services and resources to every New Yorker. Together, through the worst of times, we have continued to maintain minimum five-day-a-week service in every community library. Now is the time to get back to six-day-a-week and seven-day-a-week service in every library throughout the borough.  


Last month, we began unveiling our Playbook 2014, a blueprint for this year that will help us meet our goals. It focuses on four core areas: Powerful People, Powerful Programs, Powerful Partners, and Powerful Places.


With these concepts as our guiding star, and with you as our powerful partners, we can work together towards our mutual goals; to create new opportunity for all New Yorkers; to enrich their lives; to help them obtain the skills and resources to shoot higher, achieve more and succeed. Again, we are incredibly grateful for your leadership and support. Thank you for the opportunity to testify today.


New York City Council Committee on Cultural Affairs, Libraries and International Intergroup Relations Jointly with the City Council Committee on Finance and the Sub Committee on Libraries


Oversight: Queens Library

February 5, 2014

Good morning. I am Thomas Galante, President and CEO of Queens Library and with me today is Bridget Quinn-Carey, Chief Operating Officer of Queens Library. I would like to thank the Chair of the Finance Committee, Council Member Julissa Ferreras; the Chair of the Cultural Affairs, Libraries and International Intergroup Relations Committee, Council Member Jimmy Van Bramer; the Chair of the Sub Committee on Libraries, Council Member Costa Constantinides; Queens Delegation Chair Mark Weprin; the Speaker of the City Council, Melissa Mark-Viverito and all the members of the committees and City Council. I appreciate the opportunity to testify today. I share the City Council’s commitment to transparency.


I want to thank the City Council for the many years of support you have shown public libraries. We have accomplished so much together for the people of Queens. As many of you know, the Queens Library is recognized as one of the best public libraries in the world. Under my leadership, we became the busiest public library in America. In 2009, we were selected from all the libraries in the country as the Library of the Year. We pride ourselves on being innovative and forward thinking. 


I want to say up front that the Queens Library welcomes a complete audit of City taxpayer funds by City Comptroller Stringer. We have always welcomed their recommendations and suggestions by the financial audits that they complete of the Queens Library on a regular cycle. 


Queens Library is a non-profit corporation. We were founded by Andrew Carnegie on the premise of a private institution that would deliver a public good, free information and resources to anyone seeking to improve their lives. Today, we remain more committed to that mission than ever before.


The Queens Library operates 62 community libraries, 7 adult learning centers, 2 literacy centers, a library for teens and the Children’s Library Discovery Center. We are among the largest employers in the borough, with an annual operating budget of $125 million and a capital budget of $327 million.  Through this private-public partnership, and importantly, with the robust leadership and consistent support of this City Council, we are delivering for the 2.3 million people in Queens. Last year, over 650,000 people, more than ever before, took advantage of a program offered at the Library to enrich their lives. 


Public libraries today are so much more than books and computers. We have to be innovative to keep up with the changing world of information and technology. We have to be part community center, part educational institution and part technology company.


I am proud to be the President who leads this great organization through such dynamic times for libraries. I started at the Library as a business manager in 1987. My education includes a Bachelor’s Degree in Business Administration, a Master’s Degree in Business Administration, and a Master’s Degree in Library and Information Science.  In 2005, after a nationwide search, I was given the opportunity to lead the Library when the Board of Trustees selected me for this position. We agreed to compensation at the same level as other New York City non-profits of similar size and scope, which is where it remains today.  I know I am very fortunate to be able to work for an organization I love that has real value helping people throughout Queens. We have tens of thousands of success stories every year.


I know more than anyone that the single most valuable asset we have for continued success is our dedicated employees. The Library employs over 1,600 people across the borough. The team includes librarians, clerks, custodians, program and support personnel.  Queens Library employees are incredibly diverse and our retention rate is very high.  We hire and retain great people for a great cause.


Let me be very clear: I hold each member of the Library team in the highest regard. I deeply regret published comments that appeared insensitive to the hard work of our custodians and gave the wrong impression of the values I hold. I have apologized to my staff and I extend that apology to each of you today as well.   I value the work of all our employees and the Queens Library supports professional development and advancement on every level. I, too, am a product of that organizational value and am committed to it for every one of our employees.  


Unfortunately, our hard working employees have not seen general wage increases since 2008, which is a matter of their contract, negotiated between the City and the Union on a city-wide basis and not within the Library’s control. That said, since 2008, the Library has provided 513 well-deserved promotions for our employees. This includes 33 custodial, maintenance & logistics employees, 63 clerical employees and 331 librarians. These individuals were recognized for their hard work, and rewarded with higher titles and well-deserved salary increases.  Last fall, we developed and implemented a reclassification of the community libraries that created promotional opportunities for public service employees across all categories, resulting in 15 of our custodial employees being promoted in the last month. 


The Great Recession took its toll during that same time. Beginning in 2008, we saw multi-million dollar government operating funding reductions every six months.  Today, our government operating funding is $16 million (or 17%) less than it was in 2008.  Since 80% of our operating budget funds the cost of employees to operate our libraries, these significant funding reductions resulted in a hiring freeze and the reduction of 253 positions. Had it not been for the City Council, working so hard to push back the Executive operating budget reductions the prior five (5) years, the reductions would have been much greater.  For example, this past June, we faced an additional $30 million proposed operating funding reduction, which was fully restored by our hardworking and dedicated City Council members.


With the support of the City Council through budget negotiations, smart management and by implementing operating efficiencies, the Library has been able to maintain strong public service. We have preserved those crucial after school hours between 3 p.m. - 6 p.m. at every single community library from Monday through Friday, with Saturday and/or Sunday service in 20 locations. By way of historical comparison, after the recession in 2001, just 13 libraries were open for service on the weekend. In the 1991-92 recession, 18 community libraries (nearly a third) were open just 2 or 3 days per week. In short, through your efforts and ours, we delivered more days of service through these tougher times, when people were most in need of those critical resources.


Even so, difficult decisions had to be made along the way. One in particular is the use of contract cleaners, which I know is a concern. A challenge we faced was keeping the same number of facilities open with 20 fewer custodial employees. Though incredibly hard working, it became impossible for the reduced custodial staff to maintain the standards of cleanliness that our employees and public expect and deserve.  Our custodians are the best there are. They handle a wide variety of responsibilities that are crucial to library operations. However, given the operating funding reductions and looming operating budget reductions in the City’s Financial Plan, it became necessary to further supplement their work with contract cleaners. The right to do so was negotiated between the Union and the Library.  Not a single custodian lost his or her job.


I have the highest regard for our hard-working employees, for the Union that represents them, and for the Union leadership. We have worked towards our common goals for many years to deliver for the community. We do not always agree. But we share a commitment to high quality library service; to more good jobs that people can raise families on; and to working together to make a significant difference in people’s lives.


I share in a long-term vision of a robust workforce. There is good news. The fiscal forecast for the Library is improving, with government operating funding stabilizing for the first time in many years this past July.  The City Council negotiated a full restoration of library operating funding last year and that was maintained throughout this fiscal year. 


We have received no mid-year City operating budget cut for the first time in six (6) years. As a result, our workforce has remained constant for nearly a year. In fact, last month we decided to fill newly-vacated custodial and clerical positions. Additionally, in the coming year, if the fiscal trends continue, we expect to be able to reduce reliance on contract cleaning significantly, eliminating six locations that are currently cleaned by contractors, and hiring full time employees. These are welcome changes and a long awaited turning point I think we can all feel good about.

During the years that operating funding was reduced, capital funding for building improvements remained robust. We seized the opportunity to renovate and upgrade our facilities, so that as the economy improves, Queens Library is positioned to be better than ever before.  Moreover, through private fund raising and grants, our program areas have expanded into new, important directions to serve the immediate needs of our patrons, such as better access to job training and preparation for the new High School Equivalency exams. Capital investments have improved the physical environment and we are nearing a full recovery from Hurricane Sandy.


With the support of our elected officials, all around the borough we have been able to upgrade, expand and improve our facilities for the public and employees alike.  Investment in the physical buildings is essential for many reasons: to deliver forward thinking, innovative services to the public; to implement a new service model for the future; to protect the long term integrity of the facility, and to meet the rising demand for library space. Renovations always consider all public and all employee areas; they include installation of the most up-to date customer service and materials handling technology; all while respecting the unique character of the individual location and community that the library serves. Many of our libraries had not been fully renovated since they were built or for many, many decades.


In short, the capital investments that you make mean that more people gain access to free programs and resources. We have seen the results in the community time and time again: 

     * When the new Queens Library at Glen Oaks opened in June 2013, replacing an old library that was half the size, it shot up to one of the highest circulating libraries in the borough. In the old building, it was consistently in the bottom third.

     * In Corona, a 2005 renovation expanded the library by 50 percent (7,000 square feet). When it reopened, program attendance skyrocketed 56%.

     * Last year, the Library purchased commercial space and converted it into the new library at Mitchell-Linden.  This reduced rental expense costs for the old rental library building. Now, we have a beautiful new library for the public, all new work areas for our employees, at the same cost as in the old, outmoded building.  We’ve more than doubled visitorship in the new location and program attendance is also up 30 percent.


The list of innovative, positive community investments goes on, and includes the modernization of the Queens Library in Jamaica, which provides extensive library services for the surrounding community.  It is the main research facility for Queens.  It houses all the support departments to administer the 62 libraries in the borough and achieves economy through centralized operations.


The building is by far the largest library in the system and among the busiest. It was built in the 1960’s and was badly in need of renovation to incorporate information technology and to make the library more interactive and responsive to customer needs. The objectives of the project are:

     * To return the Queens Library in Jamaica to the world-class library its patrons deserve through a complete reconfiguration and renovation of all public areas on all levels.

     * To modernize public and employee spaces including the first floor Teen, Adult and Cyber areas, lower levels, and second floor support department areas.

     * To implement self-service technology that allows 24/7 returns and automatic return and sorting system that handles two (2) million volumes annually.

     * To increase the space of the Adult Learning Center through construction and outfitting to serve more people seeking English Language Learning and Adult Basic Education.

     * To upgrade the auditorium and adjacent community rooms and restrooms in the lower level that will attract marquee and high-profile authors and speakers to Queens.

     * Updating the 47-year-old, inefficient infrastructure to be energy and cost efficient.

     * To consolidate 6,000 square feet of office space and 5,000 square feet of public space currently housed in a nearby rental facility into the second floor of this building to save $156,000 in ongoing annual rental costs. Over the expiring 15-year lease period, this is an operating expense that has totaled $1.8 million, which we now are able to achieve in savings beginning next year.


Given the size of the building, and the importance of remaining open to the public, the initiative has been structured in phases. The scope of work at this library is in line with the work done at every other library that has been renovated in the past eight (8) years.  Thirty-seven (37) community libraries have been fully renovated for the public and the employees – including furniture to replace decades-old furniture and equipment.


The first floor renovation for the public includes a new Cyber Center with 72 public computer terminals, a technology training room, and a media center to lend popular video and audio. The Adult Services and reading area, including a dedicated job and business academy area as well as a consumer health and reference desk, Quiet Study Area, and a Teen Library. These areas have been completed.  Construction is now underway for the circulation services area, followed by the creation of a café and soft seating area for customers. City Council funding paid for these costs, and will partially fund improvements to the façade, providing great value to the public and attracting more users.  Visitorship is up 8% in the past year alone. 


The modernization of the library also includes the reconfiguration and renovation of centralized services that support the 62 libraries throughout the borough. This includes 12 support department and division offices, such as Information Technology, which ensure the network of 1,800 public computers remains operational.  The modernization also includes offices such as the Logistics and Security Management Department, Finance Department, Cataloging Department, President’s Office, and conference areas for collaborative work and meeting spaces.


In addition, the Archives, which houses a historical collection about the borough, is being relocated and a large, humidity-controlled, secure storage area constructed for archival and historical documents. The lower level improvements will also include renovating the public auditorium, and adjacent community rooms, as well as the construction of a new Adult Learning Center. The Center will be significantly larger and will be integrated into the main library building.


The infrastructure of the entire facility will also be upgraded as it is 47 years old, and much of it is inefficient, often in need of repairs, and a strain on operating funds. This includes roof replacement, masonry restoration, new large clearstory windows, new HVAC system, elevator reconstruction, fire alarm system, security systems, garbage compactor system and sewer ejector pumps. The self-service technology with materials handling and sorting systems is already installed and operational, providing 24/7 access and handling thousands of items a day.
The City Council has allocated $3.9 million in Capital funding, with the balance of this $20 million initiative from Executive, Library revenue and grant sources.  When complete, the investments will include $8.3 million for the first floor public service and employee areas; $2.1 million for the second floor support services and department areas; $7.6 million to upgrade exterior and infrastructure; $900,000 to build the new Adult Learning Center, and $1.1 million for the new auditorium and meeting rooms. The $2.1 million capital expenditure for the renovation and outfitting of the second floor office areas will be fully offset by operating budget savings achieved by eliminating the lease of nearby office space.


From day one, this project, like any capital expenditure, has been subject to a series of internal and external controls and oversights. Financial activity for all construction involves procurement through competitive bidding and requirements contracts and adherence to the Library’s procurement policies. In addition, for City-funded construction, a thorough review of all expenditures is conducted by the City’s Department of Design and Construction and the City Comptroller’s Office.


I would like to address the renovation of the Executive office space, which has raised questions. When the design team began to reconfigure and redesign this area, we made choices to foster teamwork and innovative thinking. We took the office space that had previously served directors and turned it into an open work area. We then created a much smaller traditional office with a desk.


During the design process of the support offices, an idea was raised that we could turn underutilized space on an adjacent roof into usable meeting space. We thought it would be an efficient way to create a work area and meeting space. It is much less costly than brick and mortar construction. It has been used extensively for staff and management work sessions, group and one-on-one meetings, to host visitors from other libraries and our many external partners. This work was completed with non-governmental funds; no taxpayer dollars were expended on it; we decided it was a sensible approach to utilizing otherwise dead space.


Overall, the reconfiguration of the executive office space, including all meeting areas and exterior work area and furniture, cost $132 per square foot.  In comparison, the average cost for interior renovations and furniture for the first and second floors is $149 per square foot, and the cost for similar City-managed interior renovations in community libraries, that includes public and employee areas, is more than double that amount.  All of the work was subject to the same set of thorough checks and oversights as the rest of the project.


Libraries are important to all of us.  In Queens, we don't have branch libraries.  We have community libraries. Queens is a place of neighborhoods.  The library is at the heart of them. They are the place you recall learning to read or spending long after school hours. They are the place you go to gather with friends and neighbors and find a familiar face ready to help. There are countless stories being told, lives being changed, every day, in every corner of the borough in a community library, at this very moment. This is the important work we do and I look forward to continuing it together.


I appreciate the opportunity to testify today.  I welcome your questions.